So my choir friend Willy was talking about his upcoming trip to Alaska several weeks ago, and knowing he had recently been called to serve in the Choir Library, I asked if he needed someone to fill in for him while he was away. He happily accepted my offer. So for the past two weeks I've been learning all about the role of a choir librarian. Before I get too far into sharing my experience though, I should probably clarify. This calling that some choir members receive to serve in the library would more accurately be described as a Choir Librarian helper, since there are several individuals who actually work in the library full-time.
Full-time, you ask? Really?
Yes, really.
I don't know how many pieces of music the library has. But each piece we have has a number on it. And if I recall correctly, we have one piece that is #2005 (highest I can remember). So, if we assume there are over 2000 pieces of music and we times that by close to 400 choir members (not to mention the orchestra members have their pieces of music), you'll get an idea of how many pieces of music the librarians have to catalogue, store, distribute, collect, etc.
At any rate, the helpers, as I've decided to call them (two per part), go into the library after the broadcast is over each Sunday, and collect all of the music from the boxes (each choir member has a box, or music "locker"). They then stack each of them in piles sequentially. Each piece has a number, as I described earlier. But in addition to the piece number, the music also has the choir member number (for example, I'm "B-108"). So they stack them starting with B-01, T-01, S-01, and A-01 all the way up to the end of the part numbers. Since I was helping with the Baritones, Steve and I (Steve being the other helper for the Baritones) would gather B-01 thru B-55 I think it was, and put them in piles sequentially, and make note of any choir member that didn't turn in a certain piece of music. When we encounter that scenario, it significantly slows things down because we have to check their folder to make sure it wasn't just misfiled. If it's there, we put it in our pile and resume.
There are various ways to accomplish the main objective, but in the end, we have large piles of each piece. We then we put them in the main library shelves for the actual librarians to scan in and after being scanned, they place them back on the shelves where they are finally stored until next time we sing them.
When it was all said and done, I had gained a new appreciation for both the full-time librarians, and the library helpers who certainly contribute significantly to the effort. And, I'd have to say, it was actually kind of fun--in a way. I like tasks where I can visibly see the results of my efforts and this is certainly one of those types of tasks.
Now would I think it was fun after three, four, six months doing it each week? Hmmm. That is a very good question.
Until next time, God be with you.
Part of the library. You can see the many boxes where choir members store their music. |
Sorting the pieces of music into piles, sequentially. |
Full-time librarians scanning in music |
Moveable/slideable music lockers where music is stored when not in use |